The most defining moment of the academic journey

For thousands of students, graduating is more than a milestone. It is the culmination of a path that began long before their first exam: in the choice of a degree program, in the decision to study, and in the consistency sustained semester after semester.

However, that final moment—filled with excitement and expectation—was often accompanied by lengthy procedures, unclear steps, and processes scattered across multiple channels.

At Siglo 21, the pre-approval review, thesis submission, and degree completion stages were disconnected, requiring students and administrative teams to spend hours on manual tasks, repeated validations, and constant follow-ups.

At Bitlogic, we helped transform this final stretch so that graduating becomes as gratifying as it should be: simple, clear, and frictionless.

Unifying Academic and Administrative Processes

The challenge was to integrate everything that happens between passing the last course and receiving the diploma into a single digital environment. To do this, we worked with the university to create a platform that connects each step:

• Academic pre-approval review: Unified steps, automated validations, and real-time status updates.

• Thesis or final project submission and approval: Digital upload, evaluation committee tracking, and automated notifications.

• Degree completion process: Centralized documentation, visible requirements, alerts, and up-to-date status—without needing to request information.

Every interaction that previously required an email, a question, or a separate administrative task now occurs in one place, with clear rules and a continuous flow.

Transparency for Students, Efficiency for Administrative Teams

Before digitalization, more than 70% of student inquiries at this stage revolved around three questions:

“What’s the status of my pre-approval review?”“Has my thesis been evaluated yet?”“When will my diploma be issued?”

Digitalizing the process significantly reduced the volume of inquiries and freed up time for internal teams, who can now focus on academic and administrative tasks that add greater value.

Siglo 21 University highlighted the impact of this functionality:

“This inquiry type ranked in the top 10, with an average of 1,000 monthly queries — and peaks of up to 2,000 depending on the time of year — requiring back-office effort that is now fully relieved.”

For students, the experience became more predictable and autonomous: each stage can be viewed, followed, and completed from a single interface.

Modern Technology for a Key Academic Milestone

The system was built on a scalable and secure architecture, fully integrated with the university’s academic systems.

It includes modules such as:

• Digital thesis upload with automatic cloud backup
• Automated validation of academic and administrative requirements
• Smart notifications for every update
• A unified status panel covering the entire journey—from pre-approval review through degree completion

AWS infrastructure ensures availability, secure storage, and flexibility to handle demand peaks, especially during end-of-term closures.

The final step, now simple and clear

Digitalizing the last stage of the academic journey is more than improving a procedure: it is transforming the closing experience of an entire career. It ensures that the moment of graduation is lived with the excitement it deserves—without invisible steps, uncertainty, or friction.

At Bitlogic, we continue designing solutions that support every stage of the student journey, from the beginning to the moment they hold their diploma, building more human, simple, and meaningful experiences.

We are designing the future of education. Want to talk about your project? ☕️